How to Calculate Meeting ROI
A practical framework for evaluating whether a recurring meeting generates enough alignment and decision velocity to justify its team time investment.
Open the interactive Meeting ROI Calculator
Separating Payroll-Equivalent Capacity from Cash Savings
Credible financial analysis requires honesty: recovering 500 hours of engineering time from stale meetings does not automatically reduce your company's monthly payroll bill.
Instead, it reallocates already-paid capacity from low-leverage status updates toward product shipping, customer support, and strategic execution.
Modelling Conservative, Moderate, and Aggressive Scenarios
When forecasting the impact of a recurring meeting audit, model three clear scenarios (10%, 20%, and 30% reduction in recurring meeting hours) and verify actual calendar changes before counting any capacity as recovered.
Publisher: Microsoft WorkLab
Microsoft telemetry across Microsoft 365 users reported that time spent in Microsoft Teams meetings more than tripled globally since February 2020, and employees cited 'inefficient meetings' as their #1 productivity disruptor.
Publisher: Harvard Business Review (Leslie A. Perlow, Constance Noonan Hadley, Eunice Eun)
Survey of 182 senior managers across industries found that 71% considered meetings unproductive and inefficient, and 65% said meetings kept them from completing their own work.
Related Calendar Intelligence Guides
Learn how to calculate the true payroll-equivalent cost of recurring meetings, why attendee hours compound rapidly, and how to audit your team calendar.
Meeting AuditsA step-by-step playbook for auditing your organisation's recurring meetings using privacy-first calendar metadata and organiser-led actions.